*Not all of the below will be required. More will be required in some occasional instances. The below is a guide to give you an idea of what will be asked of you.

The Management Assistant (MA) role is to support the Management team and Directors. They are responsible for ensuring the day to day running of clients is upheld to a high standard across the majority of the client’s projects and interests.

They may be assigned supporting staff on a full or part time basis. It will be the responsibility of the MA to manage the supporting staff who may be full or part time along with the Senior Managers or Directors.

The MA will not have decision making powers but will liaise closely and directly with senior staff and will be relied upon to deliver quality output across the clients and the company tasks that are set as well as using keen initiative to develop ideas and concepts for approval and implementation.

Responsibilities:

  • Maintain a record of key activity using the company storage and filing system
  • Maintain Google docs storage
  • Manage physical and electronic filing systems
  • Organising travel and preparing travel itineraries
  • Client call note taking and maintaining Client Folders
  • Preparing presentations and PDF / google slide decks for projects and talent
  • Preparing papers for meetings
  • Managing and maintaining client folders in the google drive
  • Ensure client press packs are up to date with latest photography, biography etc
  • Researching visas and work permits as required
  • Generating activity round up documents and emails at request
  • Booking studios for recording purposes
  • Undertaking such other duties as may reasonably be required by the Company
  • Manage and maintain company social media across all relevant platforms
  • Responsible for upload of content to company and clients profiles
  • Contact brands and potential sponsors on behalf of clients through social media channels
  • Social media monitoring for the talent, including but not exclusively Facebook, Twitter, Instagram, Youtube, Soundcloud, Mixcloud, Snapchat, Vine etc. Recording follower growth. 
  • Web design, development and maintenance skills. WordPress, Wix etc
  • Graphic design and creative skills such as Adobe CC programmes for creative client and company assets
  • Assistance and creative input across production, press and marketing – including sourcing/booking production companies, stylists, photographers and creatives. Liaising with marketing staff and providing photographs or biographies of clients
  • Creating content / assets for the company and client social channels
  • Event promotion and management, including implementing promotion/social media plans, and overseeing guest lists, production and events logistics in liaison with promoters
  • Research and build out content for company Newsletters
  • Proof reading and amending contracts under instruction from Managing staff
  • Creating company and client creative assets 

Requirements:

  • Trustworthy with strong ethical and moral qualities
  • Commitment to and passion for a long term career in the music industry
  • Meticulous attention to detail
  • Adaptability and flexibility
  • First-class organisational skills
  • Critical and lateral thinking capabilities
  • Excellent people skills, both written and verbal
  • Ability to prioritise and to manage own time and organise own workload
  • Ability to work as part of a team as well as independently
  • IT literacy specifically excellent use of Microsoft Excel, Microsoft Word, Google Documents etc
  • Web design, development and maintenance skills. WordPress, Wix etc
  • Graphic design and creative skills such as Adobe CC programmes for creative client and company assets
  • Ability to develop strategies for and manage multiple social media accounts
  • Knowledge and enthusiasm for music, specifically the type of music of our clients
  • Confidence to be at industry events and conferences as a proactive networker
  • Willingness to work evenings and weekends as required
  • Willingness to be contactable by Managers outside of office hours
  • Willingness to undertake travel, including international as required

To apply for this job email your details to info@wholeent.com